Our guide to synchronising your Google Mail with a new Microsoft Outlook profile and Mac Mail.
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When you switch to Google Apps you should embrace and use Gmail. It's better than Outlook and Mac Mail in our opinion and will improve your productivity. However, sometimes you just need the familiar feel of your native mail client and this tip details how to synchronise your mail.
Using Google Mail with Microsoft Outlook for Windows
To Access the G Suite Drive File Stream Desktop App Download: On your computer, open your Bates Gmail account from within a web browser and login; On the top right, click on the G Suite Application Launcher box and click on the Drive icon; From the G Suite Drive window, click on the Settings gear.
G Suite (Google Apps) Backup for Mac 'View your G Suite account data on several desktop-based email clients with the application to convert Google Apps to multiple file formats in an untroubled manner. A swift and reliable tool leaving no stone unturned for backup.' Google Classroom is the latest weapon in the G Suite arsenal. For teachers working remotely or students unable to get to class this online tool is a wealth of resources for studying from home. This program is simple to set up and easy to navigate. If you have a Gmail account simply login through your email address.
In order to use Microsoft Outlook with your new Google Apps account, each user will need to download and install Google Apps Sync for Microsoft Outlook (GASMO).
Download from here (please note the requirements): https://tools.google.com/dlpage/gappssync
Steps to setup a new profile in Outlook
- Close Microsoft Outlook
- Download and install Google Apps Sync for Microsoft Outlook from the link above.
- When asked, insert your Google Apps email address and password.
- When asked if you want to import anything – you don’t – leave the checkboxes alone.
- A new, empty Outlook profile will be created and your email will be synchronised for the first time.
- When you start Outlook in future your new profile will be the default (you’ll still be able to choose your old profile to access old mail if necessary).
- In your icon tray, look for a small Google Sync icon, right click on it and select Set mailbox size - click the radio button to select the size of sync (ie the amount of mail that is synchronised from your Google mailbox) 1GB (fastest); 2GB; 4GB or Unlimited (slowest).
Using Google Mail with Microsoft Outlook for Mac
Instructions for Outlook 2011 on OS X
- From the menu bar, click Outlook and go to Preferences.
- Click the Accounts button.
- Click the + button, and select E-mail...
- Enter the details for your account as follows:
- Email/Username: Your Google Apps email address
- Password: Your Google Apps password
- Type: IMAP
- IMAP Server: imap.gmail.com
- SSL Enabled, Port 993
- SMTP Server: smtp.gmail.com
- SSL Enabled, Port 587
- Ensure the Override default port and Use SSL to connect boxes are checked.
- Click Add Account.
- Select your newly added account from the list. In the right pane, select More Options... under the SMTP settings.
- Set the authentication option to Use Incoming Server Info. Click OK.
- Close the preference pane to begin using your email.
Using Google Mail with Mac Mail
- Open Apple mail and choose Mail from the menubar, then select Preferences
- Select the Accounts tab
- Press the + to add a new account
- Enter your details and click Set Up to see an Account Summary - your Account Type should be Gmail IMAP
- Press Create
- On the Apple Mail Preferences screen, change the following settings:
- Click on Mailbox Behaviours tab
- Untick all except Junk (although this is a preference of ours and you can choose to leave as you see fit)
By . Published on October 17, 2017
There are two versions of the G Suite Drive Desktop App available for download and installation. At Bates, you will want to use Drive File Stream (Business) and not the Backup and Sync (Personal) version.
To Access the G Suite Drive File Stream Desktop App Download:
- On your computer, open your Bates Gmail account from within a web browser and login
- On the topright, click on the G Suite Application Launcher box and click on the Drive icon
- From the G Suite Drive window, click on the Settings gear
- From the drop-down menu, click on Download Drive File Stream for (Windows/Mac)
- You may be redirected to a Google Drive Help web page. Click on the appropriate button to downloadG Suite Drive File Stream
- Once you have downloaded the G Suite Drive File Stream Desktop App
- Launch the installer and follow the step-by-step instructions to perform the installation. Once you have completed the installation, you will receive a prompt to login.
- Once G Suite Drive File Stream has been installed, you will find a Drive File Stream icon on your computer’s Desktop and/or in your computer’s Notification area.
- On a Windows computer, you will find the Notification area at the bottom right of your Desktop
- On a Mac, you will find the Notification area at the top right of the Desktop
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Note: The G Suite Drive File Stream Desktop App does not work like the previous G Suite Drive Desktop App. When you access a file from your G Suite Drive File Stream folder, you will be directly accessing the file from the Google Cloud and not a local copy that will then be synchronized with your Google Cloud account. If you need to access your files from your Bates G Suite Drive account when you do not have access to the Internet, you will need to select those files/folders before going offline and set them to be available to you in an offline mode. See the FAQ: Set Bates G Suite Drive File Stream files/folders to Offline Mode.
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